St. Patrick's Parish – Finance Committee –25th September 2018
Present: Canon Dan Crowley, Bernard Forde, John Keating, Kevin O'Dwyer, Aonghus O'Broin. and Kitty O'Sullivan
Apologies: Georgina O'Donovan.
Pat Lane had recently announced his decision, for personal reasons, to step back from his extensive commitment to maintenance and finance / management committees. He will still be available to assist with advice on maintenance works without getting physically involved in the works themselves. Canon Dan and the other committee members expressed a vote of thanks to Pat for all his excellent work and Canon Dan had recognized the occasion by making a private presentation to Pat on behalf of the Parish. Kevin O'Dwyer has agreed to join the Parish Finance Committee and was warmly welcomed by all.
The minutes of the meeting of the 29 th May were agreed.
3. Update from Holy Family Church
- The wall above the archway will be ready for painting in the summer of 2019.
- The advice received is the boilers are not adequate for the work expected of them. We will continue a wait and see approach.
- Dampness is apparent on the Southern wall. We need to examine the gutters and consider the option of external cladding of a section.
- The stained glass damaged by the storm has been temporarily repaired.
- A survey of the electrical system has been completed and a report is due.
- The overhanging trees on the laneway will be dealt with by the management committee.
4. Update from St. Patrick's Church
- The roofs on the outhouses at the rear of the Presbyteries are in poor condition. No's 3 & 4 need to be repaired.
- Four sections of the roof of the Sacristy are to be repaired. The estimated cost is €2.5k
- The external and internal plasterwork in No 1 the Presbytery needs major work. The estimated costs of all work is €8,000.
- A stand will be provided giving details of the figures portrayed in the stained glass. Pat is working on this.
- The area under the steps will be cleared to stop damp ingress to the mortuary at an estimated cost of €3k.
- The chutes on the presbytery roofs have been cleared.
5. Weekly envelope system
The income from the envelopes to the end of August is €14,922 which is 4% below the same period in 2017 (€15,495). A tax refund (in respect of donations in 2017) of €16,426 has been requested, of which €10,546 has been received to date. The five-year enduring certificates will be out of date for most people after 2017 and participants have been issued with new certs for approval.
A reduced number of boxes for 2019 have been ordered. We agreed to make an appeal from the altar on the weekends of the 2 nd and 16th of December. The selling of Christmas cards will be organized earlier to avoid having both taking place simultaneously.
6. Parish Accounts
A report was circulated on the accounts for Jan-August 2018. See report for details. On 31 st August the parish bank account has a balance of €58,517. We agreed at an earlier meeting not to let the balance drop below €30,000. Work will not be entered into if it would cause the balance to fall below this limit. Special fundraising arrangements would need to be put in place for any work that would be in this category.
7. Major Building Maintenance Work Program 2018
The details of the work identified is on page 3 attached. The estimated costs of these works is in the order of €40,000 so work can only proceed on a job by job basis based on urgency.
Note: we have spent €21,157 on building maintenance in eight months which exceeds our budget for the full year. Any more spend will come straight off the bank balance.
8. Fundraising and Cost Reduction
So far we added 12 plaques. The candle cards are selling well (€411) and more have been received at a cost of €380. The concert raised €2,325, well done to all concerned. The static boxes need to be checked on a regular basis. So far they have raised €190. Canon Dan and Georgina have selected the Christmas cards for 2018 and these have been ordered. We propose to start selling cards early in November and on one Sunday 9 th of December.
Our planned activities for the rest of 2018 include plaques (1/month), Static Boxes, Candle Cards, Concerts, Christmas Cards and a raffle. The lead role for each is: Plaques / static boxes - John, Candle / Christmas cards – Aonghus, Concert – Pat Lane, Raffle – Georgina, Quiz – Kitty. We have raised €3,884 so far. This is an excellent contribution to parish funds. Well done to all.
We had a discussion on the need for cost reduction. A report was presented on payroll costs, no action is proposed at the present time. Aonghus will brief Kevin on the status and history of the parish finances. A fresh pair if eyes may come up with some ideas for consideration.
The use of electricity in Holy Family would appear to exceed that in St. Patrick's. Kevin agreed to look at this.
9. Any Other Business
The next scheduled meeting date for 2018 is Tuesday 11th December.
25th September 2018