St. Patrick's Parish – Finance Committee –5 th December 2017
Present: Canon Dan Crowley, John Keating, Pat Lane and Aonghus O'Broin,
Apologies: Bernard Forde, Kitty O'Sullivan and Georgina O'Donovan.
The minutes of the meeting of the 24th October were agreed.
2. Update from Holy Family Church
- The wall above the archway looks better as the loose paint has been removed. It will be quite some time before the wall will be dry enough for painting. It will be kept under review.
- The two heating boilers have been serviced. The advice received is they are not adequate for the work expected of them. A replacement boiler would cost €7,225 +vat. We agreed to adopt a wait and see approach.
- A piece of glass displaced by the recent storm will be replaced.
3. Update from St. Patrick's Church
- The organ restoration has not been completed. This is a larger job than originally envisaged and can be done in two stages. The first stage is to connect the base pipes (estimate €5k). Joe Leake is considering holding a fundraiser for the work.
- The roofs on the outhouses at the rear of the Presbyteries are in poor condition. No 2 has been completed and no's 3 & 4 need to be repaired. Some slates on the main roofs of the houses were damaged by the storm.
- Two sections of the roof of the Sacristy have been repaired with a further four to be done. The estimated cost is €2.5k
- The dry rot in No1 has been removed. The area effected will require treatment at a cost of €1k + vat. No work will be done for now.
- The main entrance door to the mortuary will be draft proofed.
- A stand will be provided giving details of the figures portrayed in the stained glass. Pat and Aonghus to work on this.
- Some emergency work has been done on the external roof and walls of the Hall. More is required at an estimated cost of €3k.
4. Weekly envelope system
The income from the envelopes for the first eleven months of 2017 is €21,048 which is 20% above the same period in 2016 (€17,301). The increase is due to the addition of new participants to the scheme at the start of the year. A tax refund (in respect of donations in 2016) of €13,613 has been requested, of which €10,127 has been received to date.
We have started distribution of boxes for 2018 and made an appeal for new members.
5. Parish Accounts
A report was circulated on the accounts to the end of November. See report for details. On 1 st December the parish bank account has a balance of €66,255. A draft budget for 2018 was prepared and approved by the meeting. Proposed Pat Lane, seconded by John Keating.
6. Building Maintenance Work Program
The status of the work identified at the December 2016 meeting is:
New boiler – €8,500 – for further consideration
Paint archway - €3,000 – when wall is fully dry
Repair Sacristy roof - €2,500
Mortuary door draught proof – smaller job agreed
Organ - €5,000+ – awaits fundraising suggestions from Joe Leake
Rear sheds in progress
Dry rot in No 1 – cleared – needs treatment.
Roof and downpipe repairs – estimated €3,000.
It was agreed that we would not take on any new major jobs this year and carefully manage parish spend on maintenance and limit it to essential items only. We will review the program early in the New Year.
7. Fundraising and Cost Reduction
So far this year we have added 15 plaques. The candle cards are selling well. We need to check on the status of the boxes as nothing has been banked so far this year. Canon Dan and Georgina selected the Christmas cards for 2017 and they have all been sold. Well done to the people who volunteered for this work. They made a great job of it.
We have received a contribution from East Cork Choral Society who held a concert in St. Patrick's recently and there will be another concert in aid of Cork Autism Society on 15th December.
Our planned activities for 2018 included plaques (1/month), Static Boxes, Candle Cards, Concerts, Christmas Cards and a raffle. There is no great interest in holding a table quiz at present. The lead role for each is: Plaques / static boxes - John, Candle / Christmas cards – Aonghus, Concerts – Pat Lane, Raffle – Georgina, Quiz – Kitty. We have raised €5,566 so far this year which is a bit behind target of €10,000. Well done to all.
We have not identified any other specific items for cost reduction. Aonghus will prepare an analysis of all aspects of spending for consideration by the committee during 2018.
8. Any Other Business
Concern had been expressed at the deterioration of the condition of No 1 the Presbytery. Aonghus had contacted the Executor and significant progress has been made with clearing the personal items belonging to the late Fr John Cotter. Aonghus will continue to urge that this is finalised. The parish has taken over the heating account for the house to ensure the minimum heat required is maintained.
The next meeting date is Tuesday 23rd January in No 3 the Presbytery at 7.30pm. This will review the final accounts for 2017 for sign-off and discuss the maintenance work program for 2018. The other set meeting dates for 2018 are Tuesday 29th May and Tuesday 11th December. We agreed we can arrange an emergency meeting if required.
12th December 2017.